Setting up Google Calendar syncing

Connect Google Calendar to your Acuity calendar.

This guide explains how to connect one or more Acuity users or contributors to Google calendars, and how to disconnect Google Calendar syncs.

To learn how syncing works and how to manage synced events, visit Syncing your calendar.

Note: While each Google calendar will be listed in Acuity with “(Google Hangouts Meet)” after the name, the settings described here are for syncing calendar events. They don’t affect your video conferencing settings.

Sync with Google Calendar

To connect your Acuity calendar to Google Calendar, first connect to your Google account:

1. In Acuity, click Sync with Other Calendars, then click Google.
2. Click Connect to Google Calendar, then follow the prompts to log into your Google account.
3. For each of your Acuity calendars, select your syncing options.
4. Click Save.

You have several syncing options:

• Use the Google Calendar dropdown menu to choose which Google calendar each Acuity calendar is connected to. If you don’t want one of your Acuity calendars to sync with Google, leave the dropdown menu on Select a calendar … (not syncing).
• If you want Acuity to block off time based on events from Google Calendar, check the box under the dropdown menu.
• If you have multiple calendars tied to your Google account, you can have events from multiple calendars block off time in Acuity. After you pick a Google calendar to sync with, and tell Acuity to use it to block off time, an additional dropdown menu will appear below. If you use it to select a calendar, another new dropdown menu will appear, and so on. These additional calendars will send events to Acuity, but only the topmost calendar will receive your synced Acuity appointments.

Connect Acuity to multiple Google calendars

If you have many Google calendars in one Google account, you can sync Acuity events to all of them. This can be a good option if you use one third-party account to track employee schedules on different calendars. To create the connection, first share all of your Google calendars with one central Google calendar. Then, sync Acuity to that central Google calendar.

Connect multiple Acuity users or contributors to Google Calendar

Each person who logs into Acuity can connect to one Google account. To sync your calendars with multiple Google accounts, but don’t want to share Google calendars as described above, you can have each user or contributor set up their own Google sync.

Disconnect from Google Calendar

To disconnect your Google calendar from Acuity:

1. In Acuity, click Sync with Other Calendars, then click Google.
2. Click Disconnect Google account, then click Ok.

When you disconnect the sync, any Acuity appointments that have already been synced to Google, including upcoming appointments, will remain unless you delete them. 

Any past Google events that have synced to Acuity will remain in Acuity. All future Google events will disappear from your Acuity calendar.