You can use Acuity to set up your scheduling for your yoga studio! While each yoga studio may have different specific needs, most will use the same features in Acuity to get those downward dogs going in no time.
Set Up Your Staff
Calendars For Instructors
If you are assigning yoga classes to instructors, setting up a calendar for each of your teachers is where you’ll want to start. You’ll need a Growing Business Plan (6 calendars) or the Powerhouse Player Plan (36 calendars) to create more than one calendar. More about our Plans here!
As the main admin create a calendar for each of your staff members (no need to create the availability as the staff member can do that themselves).
To give each staff member access to their calendar to manage their class offerings or private sessions, set them up as sub-users on the account. You can find our more about this here: Add Additional Users and Staff to Your Acuity Account.
Set Up Your Classes
To start, create appointment types for each of your class types by clicking Business Settings > Appointment Types > then click +New Type of Group Class
In the class’ settings, you will set up the following features for each class:
- Time and date
- Class size
- Facilitator/teacher of the class
- Private or public settings
- If the class is a one time, or required series of class times
Our comprehensive guide to Appointment Types can be found here.
Clients can then sign up for classes before showing up at the studio. If a drop in student shows up you can add them to the class list easily as well to keep record of attendees. More on adding students in on the admin side here.
Class Packages, Class Memberships, Gift Certificates, & Add-Ons
If you also offer class cards for a discounted class price when purchased upfront or sell products, subscriptions, or gift certificates in your studio, you can set that up in Acuity.
If you have a need to provide service add-on, for example if your yogis need to rent or borrow a mat or a towel, you can use Acuity's add-on feature! You can keep your add-ons free, or assign a price to the service.
Here's a bit more info on these topics:
- Gift certificates
- Appointment packages
- Subscriptions or recurring billing options for classes
Set Up Payments
Set up a Payment Processor
To process payments for individual classes, packages or class cards, subscriptions and gift certificates, set up a payment processor in your Acuity account under Business Settings > Payment Settings in the left hand menu.
Your account can be set up with a payment processor (Stripe, Braintree, Authorize.net, Paypal or Square). Note: Subscriptions cannot be paid for via PayPal in Acuity. Of course you can manage payment outside of your scheduler, but this is a great way for clients to pay when booking or managing their classes.
Reporting and Payroll
If you have instructors you’ll need to divvy out payroll outside of Acuity, but we have some tips on doing that at Reporting for staff payroll.
As always, if you have any questions about getting set up, let us know. Namaste!